PandaDoc vs Proposify: which proposal tool should you choose in 2026?

PandaDoc is a document and e-signature tool with a free plan; Proposify is a proposal builder with a product catalogue. Pricing, payments and CRMs compared.

Published 20 October 2026. Prices and features from each vendor's own pages.

The short answer

PandaDocPaid from $19/seat

Choose it if you want a free plan or the lowest entry price, at $19 a seat.

ProposifyPaid from $35/seat

Choose it if you want a product catalogue and content library from the first paid plan.

PromptLabIn the CRM from $11.99/seat

Choose it if your quotes come from product price lists and turn into orders.

PandaDoc and Proposify both turn a quote into a branded document that a buyer can read, sign and send back. PandaDoc is a document and e-signature tool with a free plan. Proposify is built around proposals and puts its product catalogue on its first paid plan.

Below, the two are compared on price, templates and pricing tables, payments, tracking and CRM links. Every figure comes from the vendors' own pricing and product pages; prices are per user a month, billed annually, unless we say otherwise.

PandaDoc vs Proposify at a glance

With PromptLab in the third column: the same job done inside a CRM.

PandaDoc vs Proposify, with PromptLab: prices and features
Checked on 20 October 2026	PandaDoc	Proposify	PromptLab
Pricing
Free plan	5 documents a month
Paid plans, a month	$19 – $49per seat	$35 – $107per seat	$11.99per seat on Basic
Free trial	14 days	14 days
Billing	Billed annually	Billed annually	Billed monthly
Quotes and proposals
Templates
Product catalogue and pricing tables	From$49/month
E-signatures
View tracking
Online payments	From$49/month
Sales orders
CRM integrations	From$49/month	20+ CRMs	Built in

Pricing: $19 to $49 against $35 to $107

PandaDoc has the lower entry price. Its free plan allows 5 documents a month, Starter costs $19 a seat and Business $49. Enterprise is priced by quote. A 14-day trial is available.

Proposify's pricing page lists no free plan. It starts at $35 a user on Build, with a 14-day trial. Grow costs $65 and Scale $107, but Grow is sold as $3,900 a year including 5 users, and Scale as $12,800 a year including 10 users and onboarding. Extra users cost $780 a year each.

Templates and pricing tables

On PandaDoc, Starter allows up to 5 templates and Business unlimited. Pricing tables, the product catalogue and the content library all start on Business at $49.

Proposify includes its product catalogue and content library from Build at $35, so a team that only needs quotes built from stored prices pays less. Custom template design is extra: $1,500 on Build, or inside the $2,000 launch kit for Grow.

E-signatures and payments

Both include e-signatures from their first paid plan. PandaDoc Starter gives unlimited e-signatures, and every Proposify plan has unlimited documents and signatures.

For payments, PandaDoc lets a client pay while signing through Stripe, ACH, PayPal and other gateways, from the Business plan. Proposify takes payments through Stripe and lists it among its integrations.

Tracking and CRM integrations

PandaDoc shows real-time tracking and notifications on every plan, free included, and adds recipient analytics on Business. Proposify shows a timeline of when each recipient opens a document and how long they spend in each section.

On CRMs, PandaDoc has embedded links to HubSpot, Salesforce and Pipedrive from Business, with Salesforce a paid add-on. Proposify lists 21 CRMs, and its Salesforce package is a premium add-on on Scale.

We make PromptLab, so here is where it fits.

Or quote from inside your CRM

PromptLab builds quotes from your products and price lists, with a discount on each line, then gives you a PDF and a link the customer can open. The quote stays on the deal, with its status from draft to approved.

When the customer agrees, the order lives in the same CRM as a sales order with its invoice. There are no e-signatures, payments or view tracking, so pair it with a signing tool if your contracts need one.

Quotes and samples in PromptLab

Try PromptLab freeIncluded in PromptLab Basic, from $11.99 a user a month, with a 14-day free trial.

Which should you choose?

Choose PandaDoc if…

You want a free plan or the lowest entry price, at $19 a seat.
You want to collect payments while the client signs.
You want deal rooms and approval workflows on the $49 plan.

Choose Proposify if…

You want a product catalogue and content library from the first paid plan.
You want a timeline of when each recipient opens a document and how long they spend in each section.
Your team needs a broad choice of CRM integrations, 21 on its list.

Choose PromptLab if…

Your quotes come from product price lists and turn into orders.
You want the quote, the order and the invoice on the same deal.
You don't need an e-signature on every quote.

Frequently asked questions

Is PandaDoc better than Proposify?

It depends on what you need. PandaDoc is cheaper to start, at $19 a seat against $35, and has a free plan. Proposify puts the product catalogue and content library on its $35 plan, where PandaDoc needs Business at $49.

Does PandaDoc have a free plan?

Yes. The free plan allows 5 documents a month and includes real-time tracking and notifications. Proposify's pricing page lists no free plan, only a 14-day trial.

How much does Proposify cost?

Build is $35 a user a month billed annually, or $49 billed monthly. Grow is $65 and Scale is $107, sold as $3,900 and $12,800 a year including 5 and 10 users.

Do PandaDoc and Proposify take payments?

Yes. PandaDoc collects payments during signing from its $49 Business plan, through Stripe, ACH, PayPal and others. Proposify takes payments through Stripe.

Can PandaDoc or Proposify create sales orders?

Neither pricing page lists sales orders. Both are built for quotes, proposals and signed documents.

Is there a CRM that makes quotes and sales orders?

Yes. PromptLab builds quotes from your products and price lists, makes a PDF and a customer link, and keeps sales orders and invoices on the same deal, on every plan from $11.99 a user a month with a 14-day free trial.