Proposify vs Qwilr: which proposal tool should you choose in 2026?

Proposify is a drag-and-drop proposal editor with a product catalogue; Qwilr builds interactive web pages. Pricing, payments, tracking and CRM links compared.

Published 20 October 2026. Prices and features from each vendor's own pages.

The short answer

ProposifyPaid from $35/seat

Choose it if you want a product catalogue and content library from the $35 plan.

QwilrPaid from $35/seat

Choose it if your proposals should read as interactive web pages, not documents.

PromptLabIn the CRM from $11.99/seat

Choose it if your quotes come from product price lists and turn into orders.

Proposify and Qwilr both turn a quote into a designed document your buyer can read, sign and pay. Proposify is a drag-and-drop proposal editor with a product catalogue and a content library. Qwilr builds proposals and quotes as interactive web pages.

Below, the two are compared on price, templates, pricing tables, e-signatures, payments, tracking and CRM links. Every figure comes from the vendors' own pricing and product pages; prices are per user a month, billed annually, unless we say otherwise.

Proposify vs Qwilr at a glance

With PromptLab in the third column: the same job done inside a CRM.

Proposify vs Qwilr, with PromptLab: prices and features
Checked on 20 October 2026	Proposify	Qwilr	PromptLab
Pricing
Free plan
Paid plans, a month	$35 – $107per seat	$35 – $75per seat	$11.99per seat on Basic
Free trial	14 days	14 days
Billing	Billed annually	Billed annually	Billed monthly
Quotes and proposals
Templates
Product catalogue and pricing tables
E-signatures
View tracking
Online payments
Sales orders
CRM integrations	20+ CRMs	HubSpot, Zoho, Pipedrive	Built in

Pricing: $35 to $107 against $35 to $75

Both start at $35 a user a month. Proposify's Build is $35, Grow is $65 with 5 users included ($3,900 a year), and Scale is $12,800 a year with 10 users and onboarding, which its page lists as $107 a user a month. Extra users cost $780 a year on Grow and Scale.

Qwilr's Starter is $35, Growth $55 and Scale $75, with a minimum of 5 users on Growth and 10 on Scale, both on annual billing only. Starter is also $49 billed monthly. Both offer a 14-day trial with no credit card needed.

Building the document

Proposify gives you a drag-and-drop editor. The product catalogue, content library and document insights are included from Build, and every plan has unlimited documents and signatures. User roles, approval workflows and API access start on Grow. Custom template design is extra: $1,500 on Build.

Qwilr builds web pages. Quotes can show one-off or recurring costs, discounts and pricing plans. Growth adds automations, custom branding and identity verification, and Scale adds conditional content and the Smart Proposal Engine.

Signing, payments and tracking

Both include e-signatures and payments from their first plan. Proposify takes payments through Stripe. Qwilr's QwilrPay charges a 0.09% per-transaction fee on Starter and 0% on Growth and Scale, on top of Stripe's fees, and lets buyers sign and pay in one step.

Both track engagement. Proposify's analytics show when each recipient opens a document and how long they spend in each section. Qwilr shows when a proposal is opened, how often, and which blocks buyers read or click. Qwilr can send view, sign and payment notifications to Slack.

CRM integrations

Proposify lists 21 CRMs, among them HubSpot, Pipedrive, Salesforce, Zoho and Copper. The Salesforce managed package is on Scale, as a premium add-on.

Qwilr's Starter plan includes HubSpot, Zoho and Pipedrive. Microsoft Dynamics comes with Growth and Salesforce with Scale. Accepted proposals and quotes can also be pushed to QuickBooks as invoices.

We make PromptLab, so here is where it fits.

Or quote from inside your CRM

PromptLab builds quotes from your products and price lists, with a discount on each line, then gives you a PDF and a link the customer can open. The quote stays on the deal, with its status from draft to approved.

When the customer agrees, the order lives in the same CRM as a sales order with its invoice. There are no e-signatures, payments or view tracking, so pair it with a signing tool if your contracts need one.

Quotes and samples in PromptLab

Try PromptLab freeIncluded in PromptLab Basic, from $11.99 a user a month, with a 14-day free trial.

Which should you choose?

Choose Proposify if…

You want a product catalogue and content library from the $35 plan.
You want to connect one of 21 CRMs.
You want unlimited documents and signatures on every plan, with section-by-section timing.

Choose Qwilr if…

Your proposals should read as interactive web pages, not documents.
You want buyers to sign and pay in one step, at 0.09% on top of Stripe's fees.
You want the lower top price, with Scale at $75 a user a month.

Choose PromptLab if…

Your quotes come from product price lists and turn into orders.
You want the quote, the order and the invoice on the same deal.
You don't need an e-signature on every quote.

Frequently asked questions

Is Proposify better than Qwilr?

Neither wins on every row. Proposify lists 21 CRMs and has a catalogue and content library from $35. Qwilr is the cheaper at the top, $75 a user against $107, and builds web-page proposals.

Does Qwilr have a free plan?

No. It has a 14-day trial with full access to Starter and no credit card. Proposify also has no free plan, only a 14-day trial of Build.

Which is cheaper, Proposify or Qwilr?

They start level at $35 a user a month, billed annually. Qwilr tops out at $75 on Scale and Proposify at $107. Qwilr's Growth and Scale also have minimums of 5 and 10 users.

Do Proposify and Qwilr take payments?

Yes, on every plan. Proposify uses Stripe. Qwilr uses QwilrPay on top of Stripe, with a 0.09% per-transaction fee on Starter and none on Growth or Scale.

Is there a CRM that makes quotes and sales orders?

Yes. PromptLab builds quotes from your products and price lists, makes a PDF and a customer link, and keeps sales orders and invoices on the same deal, on every plan from $11.99 a user a month with a 14-day free trial.