PandaDoc vs Qwilr: which proposal tool should you choose in 2026?

PandaDoc is a document and e-signature tool with a free plan; Qwilr builds interactive proposal pages. Pricing, payments, tracking and CRM links compared.

Published 20 October 2026. Prices and features from each vendor's own pages.

The short answer

PandaDocPaid from $19/seat

Choose it if you want a free plan or the lowest entry price, at $19 a seat.

QwilrPaid from $35/seat

Choose it if you want e-sign, payments and HubSpot, Zoho or Pipedrive links on the first paid plan.

PromptLabIn the CRM from $11.99/seat

Choose it if your quotes come from product price lists and turn into orders.

PandaDoc and Qwilr both help a sales team send quotes and proposals that buyers can sign and pay for online. PandaDoc is a document and e-signature tool with a free plan. Qwilr builds interactive web pages for proposals and shows what buyers read, block by block.

Below, the two are compared on price, templates and pricing tables, payments, tracking and CRM links. Every figure comes from the vendors' own pricing and product pages; prices are per user a month, billed annually, unless we say otherwise.

PandaDoc vs Qwilr at a glance

With PromptLab in the third column: the same job done inside a CRM.

PandaDoc vs Qwilr, with PromptLab: prices and features
Checked on 20 October 2026	PandaDoc	Qwilr	PromptLab
Pricing
Free plan	5 documents a month
Paid plans, a month	$19 – $49per seat	$35 – $75per seat	$11.99per seat on Basic
Free trial	14 days	14 days
Billing	Billed annually	Billed annually	Billed monthly
Quotes and proposals
Templates
Product catalogue and pricing tables	From$49/month
E-signatures
View tracking
Online payments	From$49/month
Sales orders
CRM integrations	From$49/month	HubSpot, Zoho, Pipedrive	Built in

Pricing: $19 to $49 against $35 to $75

PandaDoc starts lower. Its free plan allows 5 documents a month, Starter costs $19 a seat and Business $49, with Enterprise by quote. A 14-day trial is available.

Qwilr's pricing page lists no free plan. Starter costs $35, with a 14-day trial that needs no card. Growth costs $55 and Scale $75, but both are annual only, with a minimum of 5 and 10 users.

Templates and pricing tables

PandaDoc keeps the quoting side on its Business plan at $49: pricing tables, the product catalogue and the content library. Starter allows up to 5 templates.

Qwilr's quotes can show one-off or recurring costs, discounts and pricing plans, and buyers can sign and pay in one step. Starter at $35 includes e-sign and payments, so a small team does not need the dearer plan to take a signed, paid quote.

E-signatures and payments

Both include e-signatures from the first paid plan. PandaDoc lets a client pay while signing through Stripe, ACH, PayPal and others, but only from Business at $49.

Qwilr's payment tool, QwilrPay, is on Starter. It charges a per-transaction fee of 0.09% on Starter and 0% on Growth and Scale, on top of Stripe's processing fees.

Tracking and CRM integrations

Both track views. PandaDoc shows real-time tracking and notifications on every plan and adds recipient analytics on Business. Qwilr's analytics show when a proposal is opened, how often, and which blocks buyers read or click, with notifications that can go to Slack.

For CRMs, PandaDoc has embedded links to HubSpot, Salesforce and Pipedrive from Business, with Salesforce a paid add-on. Qwilr includes HubSpot, Zoho and Pipedrive on Starter, adds Microsoft Dynamics on Growth and Salesforce on Scale. Qwilr can also push accepted quotes to QuickBooks as invoices.

We make PromptLab, so here is where it fits.

Or quote from inside your CRM

PromptLab builds quotes from your products and price lists, with a discount on each line, then gives you a PDF and a link the customer can open. The quote stays on the deal, with its status from draft to approved.

When the customer agrees, the order lives in the same CRM as a sales order with its invoice. There are no e-signatures, payments or view tracking, so pair it with a signing tool if your contracts need one.

Quotes and samples in PromptLab

Try PromptLab freeIncluded in PromptLab Basic, from $11.99 a user a month, with a 14-day free trial.

Which should you choose?

Choose PandaDoc if…

You want a free plan or the lowest entry price, at $19 a seat.
You want deal rooms and approval workflows on the $49 plan.
You want a choice of per-seat or per-document pricing through sales.

Choose Qwilr if…

You want e-sign, payments and HubSpot, Zoho or Pipedrive links on the first paid plan.
You want to see which blocks of a proposal buyers read or click.
You want quotes with recurring costs and pricing plans on interactive pages.

Choose PromptLab if…

Your quotes come from product price lists and turn into orders.
You want the quote, the order and the invoice on the same deal.
You don't need an e-signature on every quote.

Frequently asked questions

Is PandaDoc better than Qwilr?

Neither wins on everything. PandaDoc is cheaper to start, at $19 a seat against $35, and has a free plan. Qwilr includes payments and CRM links on its $35 plan, where PandaDoc needs Business at $49.

Does Qwilr have a free plan?

Its pricing page lists none. Qwilr offers a 14-day trial of Starter with no credit card. PandaDoc has a free plan that allows 5 documents a month.

How much does Qwilr cost?

Starter is $35 a user a month billed annually, or $49 billed monthly. Growth is $55 and Scale is $75, both annual only, with minimums of 5 and 10 users.

Does Qwilr take payments?

Yes, through QwilrPay on every plan. It charges 0.09% a transaction on Starter and 0% on Growth and Scale, plus Stripe's fees. PandaDoc collects payments from its Business plan at $49.

Do PandaDoc and Qwilr connect to a CRM?

Yes. PandaDoc links to HubSpot, Salesforce and Pipedrive from Business at $49, with Salesforce a paid add-on. Qwilr links to HubSpot, Zoho and Pipedrive on Starter at $35.

Is there a CRM that makes quotes and sales orders?

Yes. PromptLab builds quotes from your products and price lists, makes a PDF and a customer link, and keeps sales orders and invoices on the same deal, on every plan from $11.99 a user a month with a 14-day free trial.