Proposify vs PromptLab: which should you use for quotes and proposals in 2026?

Proposify builds designed proposals with signing and tracking; PromptLab is a CRM that makes quotes from price lists. Pricing, signing and orders compared.

Published 20 October 2026. Prices and features from each vendor's own pages.

The short answer

ProposifyPaid from $35/seat

Choose it if you send designed proposals and want an editor, a catalogue and a content library.

PromptLabIn the CRM from $11.99/seat

Choose it if you want quotes built from product price lists that become sales orders.

Proposify is a proposal tool with a drag-and-drop editor, a product catalogue, e-signatures and engagement tracking. PromptLab is a CRM for B2B teams that sell products, with quotes built in. You can send proposals from a separate tool beside your CRM, or send quotes from inside the CRM.

Below, the two are compared on price, templates, pricing tables, e-signatures, tracking, payments, sales orders and CRM links. We make PromptLab, so every figure comes from Proposify's own pricing and product pages and PromptLab's pricing page, and we say where Proposify is stronger. Prices are per user a month, Proposify billed annually and PromptLab billed monthly, unless we say otherwise.

Proposify vs PromptLab at a glance

Proposify vs PromptLab, with PromptLab: prices and features
Checked on 20 October 2026	Proposify	PromptLab
Pricing
Free plan
Paid plans, a month	$35 – $107per seat	$11.99 – $99per seat
Free trial	14 days	14 days
Billing	Billed annually	Billed monthly
Quotes and proposals
Templates
Product catalogue and pricing tables
E-signatures
View tracking
Online payments
Sales orders
CRM integrations	20+ CRMs	Built in

Pricing: $35 to $107 against $11.99 to $99

Proposify's Build is $35 a user, Grow is $65 with 5 users included ($3,900 a year), and Scale is $12,800 a year with 10 users and onboarding, which its page lists as $107 a user. Extra users cost $780 a year. There is a 14-day trial with no card and no free plan.

PromptLab runs from Basic at $11.99 to Business at $99, billed monthly, with a 14-day trial. Billed yearly on both sides, Proposify Build is $420 a user and PromptLab Basic $99. Proposify's price is the proposal tool alone; PromptLab's is the CRM, with the quote, sales order and invoice on the deal.

Proposals against quotes

Proposify is built for the designed document. Its editor, product catalogue, content library and document insights are in every plan, and every plan has unlimited documents. Custom template design is extra: $1,500 on Build.

PromptLab builds quotes from your products and price lists, with a discount on each line, from Basic. The customer gets a PDF and a link. The status runs Draft, Pending, Approved. It has no quote templates, no tax lines and no designed proposal documents.

After the document is sent

Proposify includes e-signatures and payments, through Stripe, on every plan. Its analytics show when each recipient opens a document and how long they spend in each section. PromptLab has none of the three: no e-signatures, no payments, no view tracking.

PromptLab goes further after the yes. The approved quote becomes a sales order, with its invoice, on the same deal. Proposify's pricing page doesn't list sales orders.

Where Proposify is stronger

Anything the buyer reads, signs and pays on. Proposify has the editor and the content library on every plan, approval workflows and user roles from Grow, and a paid template design service.

It also connects to 21 CRMs, among them HubSpot, Pipedrive, Salesforce, Zoho and Copper, so it can sit beside the CRM you already use.

Which should you choose?

Choose Proposify if…

You send designed proposals and want an editor, a catalogue and a content library.
You want e-signatures, payments and per-section tracking on every plan.
You use one of 21 CRMs and want proposals linked to it.

Choose PromptLab if…

You want quotes built from product price lists that become sales orders.
You want the quote, order and invoice on the same deal.
You do not need e-signatures or payments on the quote and want one CRM bill.

Frequently asked questions

Is PromptLab a Proposify alternative?

For simple quotes, yes. PromptLab makes quotes from price lists, with a PDF and a customer link. It has no designed proposal documents, e-signatures, payments or tracking, which Proposify has.

Is Proposify cheaper than PromptLab?

No. Proposify begins at $35 a user a month billed annually, or $420 a user a year. PromptLab begins at $11.99 a user a month billed monthly, or $99 a year billed yearly, and includes the CRM as well as the quote.

Can PromptLab replace Proposify?

Only if your quotes do not need a designed document, a signature or payment. If they do, PromptLab cannot do that part, and Proposify can.

Does Proposify work with a CRM?

Yes. It lists 21 CRMs, including HubSpot, Pipedrive, Salesforce, Zoho and Copper. The Salesforce managed package is on Scale as a premium add-on.

Is there a CRM that makes quotes and sales orders?

Yes. PromptLab builds quotes from your products and price lists, makes a PDF and a customer link, and keeps sales orders and invoices on the same deal, on every plan from $11.99 a user a month with a 14-day free trial.