Qwilr vs PromptLab: which should you use for quotes and proposals in 2026?

Qwilr turns quotes into interactive web pages buyers can sign and pay on; PromptLab is a CRM that makes quotes from price lists. Pricing and features compared.

Published 20 October 2026. Prices and features from each vendor's own pages.

The short answer

QwilrPaid from $35/seat

Choose it if you want proposals that read as interactive web pages.

PromptLabIn the CRM from $11.99/seat

Choose it if you want quotes built from product price lists, with a discount on each line.

Qwilr is a proposal tool that builds quotes and proposals as interactive web pages, which buyers can sign and pay on. PromptLab is a CRM for B2B teams that sell products, with quotes built in. The choice is between a page your buyer acts on, made in a separate tool, and a quote made inside the CRM that holds the deal.

Below, the two are compared on price, templates, pricing tables, e-signatures, tracking, payments, sales orders and CRM links. We make PromptLab, so every figure comes from Qwilr's own pricing and product pages and PromptLab's pricing page, and we say where Qwilr is stronger. Prices are per user a month, Qwilr billed annually and PromptLab billed monthly, unless we say otherwise.

Qwilr vs PromptLab at a glance

Qwilr vs PromptLab, with PromptLab: prices and features
Checked on 20 October 2026	Qwilr	PromptLab
Pricing
Free plan
Paid plans, a month	$35 – $75per seat	$11.99 – $99per seat
Free trial	14 days	14 days
Billing	Billed annually	Billed monthly
Quotes and proposals
Templates
Product catalogue and pricing tables
E-signatures
View tracking
Online payments
Sales orders
CRM integrations	HubSpot, Zoho, Pipedrive	Built in

Pricing: $35 to $75 against $11.99 to $99

Qwilr's Starter is $35 a user, Growth $55 and Scale $75. Growth and Scale are annual only, with a minimum of 5 and 10 users. Starter is $49 billed monthly. The trial lasts 14 days with no card.

PromptLab runs from Basic at $11.99 to Business at $99, billed monthly, with a 14-day trial. Billed monthly on both sides, Qwilr Starter is $49 a user and PromptLab Basic $11.99. Qwilr's plan buys the proposal tool alone; PromptLab's buys the CRM.

A web page against a quote

A Qwilr quote is a page. It can show one-off or recurring costs, discounts and pricing plans. Growth adds automations and custom branding, and Scale adds conditional content and the Smart Proposal Engine.

PromptLab builds quotes from your products and price lists, with a discount on each line, from Basic. The customer gets a PDF and a link they can open, and the quote runs Draft, Pending, Approved. It has no quote templates, no tax lines and no designed proposal pages.

Sign, pay and track

Qwilr includes e-signing, analytics and QwilrPay from Starter, so buyers can sign and pay in one step. The analytics show when a proposal is opened, how often, and which blocks buyers read or click. QwilrPay charges 0.09% per transaction on Starter, on top of Stripe's fees.

PromptLab has no e-signatures, payments or view tracking. What it adds is the step after: the approved quote becomes a sales order, with its invoice, on the same deal. Qwilr's pages don't list sales orders, but Qwilr can push accepted quotes to QuickBooks as invoices.

Where Qwilr is stronger

Everything the buyer sees. The page, the block-by-block analytics and the sign-and-pay step are things PromptLab does not do. Qwilr can also send view, sign and payment notifications to Slack.

It also connects to other CRMs. Starter includes HubSpot, Zoho and Pipedrive, Growth adds Microsoft Dynamics and Scale adds Salesforce.

Which should you choose?

Choose Qwilr if…

You want proposals that read as interactive web pages.
You want buyers to sign and pay in one step, and to see which blocks they read.
You use HubSpot, Zoho, Pipedrive, Dynamics or Salesforce and want proposals linked to it.

Choose PromptLab if…

You want quotes built from product price lists, with a discount on each line.
You want the quote, sales order and invoice on the same deal.
You do not need e-signatures, payments or tracking and want one CRM bill.

Frequently asked questions

Is PromptLab a Qwilr alternative?

For quotes built from price lists, yes. PromptLab gives a PDF and a customer link, then a sales order and invoice. It has no designed proposal pages, signing, payments or tracking.

Is Qwilr cheaper than PromptLab?

No. Qwilr begins at $35 a user a month billed annually, or $49 billed monthly. PromptLab begins at $11.99 a user a month billed monthly, and includes the CRM too.

Can PromptLab replace Qwilr?

Only if buyers do not need to sign or pay on the proposal. If they do, PromptLab cannot do that step, and Qwilr can.

Does Qwilr work with a CRM?

Yes. HubSpot, Zoho and Pipedrive are in Starter, Microsoft Dynamics comes with Growth and Salesforce with Scale.

Is there a CRM that makes quotes and sales orders?

Yes. PromptLab builds quotes from your products and price lists, makes a PDF and a customer link, and keeps sales orders and invoices on the same deal, on every plan from $11.99 a user a month with a 14-day free trial.