Fathom vs Fireflies: which AI note-taker should you choose in 2026?

Fathom has a free plan with unlimited recordings; Fireflies covers 100+ languages. Pricing, free plans, follow-ups, Ask AI and CRM sync compared.

Published 20 October 2026. Prices and features from each vendor's own pages.

The short answer

FathomPaid from $15/seat

Choose it if you want unlimited recordings and transcription on a free plan.

FirefliesPaid from $10/seat

Choose it if you need transcription in many languages, with 100+ supported.

PromptLabIn the CRM from $11.99/seat

Choose it if you want meeting notes on the deal and contact they belong to, with no sync to set up.

Fathom and Fireflies both record your calls and turn them into summaries and action items. Fathom's free plan has unlimited recordings and transcription. Fireflies transcribes in 100+ languages and has the lower paid prices.

Below, the two are compared on pricing, free plans, languages, follow-ups and Ask AI, and CRM sync. Every figure comes from the vendors' own pricing and product pages; prices are per user a month, billed annually, unless we say otherwise.

Fathom vs Fireflies at a glance

With PromptLab in the third column: the same job done inside a CRM.

Fathom vs Fireflies, with PromptLab: prices and features
Checked on 20 October 2026	Fathom	Fireflies	PromptLab
Pricing
Free plan	Unlimited recordings	400 min storage/team
Paid plans, a month	$15 – $25per seat	$10 – $39per seat	$11.99per seat on Basic
Free trial
Billing	Billed annually	Billed annually	Billed monthly
AI meeting notes
Records Zoom, Meet and Teams calls
Searchable transcripts
Transcription languages	38	100+	30+
AI summaries and action items
AI follow-up email drafts
Notes saved to CRM records	HubSpot, Salesforce		Built in
Ask AI across meetings	Beta

Pricing: $15 to $25 against $10 to $39

Fathom has four paid plans. Premium, for individuals, is $16 a month. Team is $15 a user and Business is $25, each with a minimum of 2 users. Enterprise is quoted by sales.

Fireflies is cheaper at each step: $10 for Pro and $19 for Business. It also publishes Enterprise at $39, billed annually only. On Fathom, Business is where CRM field sync starts.

Free plans

Fathom's free plan has unlimited recordings and transcription, instant AI summaries and search across calls. Action items and follow-up emails start on its paid plans.

Fireflies' free plan has unlimited transcription but limited AI summaries and 400 minutes of storage per team. Pro raises storage to 8,000 minutes per seat and makes summaries unlimited.

Languages and capture

Fireflies transcribes in 100+ languages. Fathom supports 38. If your calls are in a language Fathom doesn't list, that gap decides it.

Both can capture without a bot in some form. Fathom offers bot-free capture as a beta feature for Mac, and Fireflies has a Chrome extension that records without the bot.

Follow-ups and Ask AI

Fathom's paid plans include AI follow-up emails and action items. On Fireflies, Pro adds AI Skills, which can generate follow-up emails from your meetings, and Email Assistant, which drafts replies in your inbox.

For questions across many calls, Fathom's account-wide Ask Fathom is a beta feature. Fireflies has AskFred, which reviews your meetings and answers questions about them.

CRM sync

Fathom syncs call notes to HubSpot and Salesforce. On Free, Premium and Team, CRM sync is limited to 3 users per domain. Syncing summaries to deal fields, plus Deal View, is for Business at $25.

Fireflies lists HubSpot and Salesforce among its integrations, and its $10 Pro plan includes unlimited integrations.

We make PromptLab, so here is where it fits.

Or record meetings inside your CRM

PromptLab is a CRM with a notetaker built in. Its bot joins Zoom, Google Meet and Microsoft Teams calls, records them and writes a transcript in more than 30 languages.

After the call you get a summary, the action items as CRM tasks on the deal and its contacts, and a follow-up email drafted for you. The notes sit on the deal they belong to, so there is nothing to sync.

How meeting recording works

Try PromptLab freeIncluded in PromptLab Basic, from $11.99 a user a month, with a 14-day free trial.

Which should you choose?

Choose Fathom if…

You want unlimited recordings and transcription on a free plan.
You want AI follow-up emails and action items from a $15 plan.
You want CRM field sync and Deal View on a $25 plan.

Choose Fireflies if…

You need transcription in many languages, with 100+ supported.
You want the lower paid prices, from $10 a seat a month.
You want Personal Assistant, Email Assistant and AI Skills on Pro.

Choose PromptLab if…

You want meeting notes on the deal and contact they belong to, with no sync to set up.
You want action items turned into CRM tasks without copying them over.
You'd rather pay for one CRM than a CRM and a note-taker.

Frequently asked questions

Is Fathom better than Fireflies?

Fathom is better if you want a free plan with unlimited recordings and transcription. Fireflies is better for languages, with 100+ against 38, and costs less: $10 for Pro against $15 for Fathom Team.

Is Fathom free?

Yes. Fathom's free plan has unlimited recordings and transcription, instant AI summaries and search across calls. Paid plans start at $15 a user a month on Team.

Which is cheaper, Fathom or Fireflies?

Fireflies. Pro is $10 a seat a month against $15 for Fathom Team, and Business is $19 against $25. Fireflies also publishes Enterprise at $39; Fathom's is quoted by sales.

How many languages do Fathom and Fireflies support?

Fathom supports transcripts in 38 languages. Fireflies supports 100+, and adds Multi-language Mode on its Business plan.

Is there a CRM with an AI note-taker built in?

Yes. PromptLab records Zoom, Google Meet and Teams calls, transcribes them in more than 30 languages, summarises them and turns action items into CRM tasks, on every plan from $11.99 a user a month with a 14-day free trial.