Avoma vs Fireflies: which AI note-taker should you choose in 2026?

Avoma is a paid meeting assistant with scheduling built in; Fireflies has a free plan and 100+ languages. Pricing, languages, Ask AI and CRM sync compared.

Published 20 October 2026. Prices and features from each vendor's own pages.

The short answer

AvomaPaid from $19/recorder seat

Choose it if you want notes saved automatically to Salesforce, HubSpot, Zoho, Pipedrive or Copper records.

FirefliesPaid from $10/seat

Choose it if you want a free plan and a $10 entry price.

PromptLabIn the CRM from $11.99/seat

Choose it if you want meeting notes on the deal and contact they belong to, with no sync to set up.

Avoma and Fireflies both record calls and write AI notes. Avoma has no free plan but a 14-day trial, charges only for the people who record, and builds scheduling into every plan. Fireflies has a free plan and a lower entry price.

Below, the two are compared on pricing, free access, languages, follow-ups and Ask AI, and CRM sync. Every figure comes from the vendors' own pricing and product pages; prices are per user a month, billed annually, unless we say otherwise.

Avoma vs Fireflies at a glance

With PromptLab in the third column: the same job done inside a CRM.

Avoma vs Fireflies, with PromptLab: prices and features
Checked on 20 October 2026	Avoma	Fireflies	PromptLab
Pricing
Free plan		400 min storage/team
Paid plans, a month	$19 – $39per recorder seat	$10 – $39per seat	$11.99per seat on Basic
Free trial	14 days
Billing	Billed annually	Billed annually	Billed monthly
AI meeting notes
Records Zoom, Meet and Teams calls
Searchable transcripts
Transcription languages	70+	100+	30+
AI summaries and action items
AI follow-up email drafts
Notes saved to CRM records	Salesforce, HubSpot		Built in
Ask AI across meetings	From$39/month

Pricing: $19 to $39 against $10 to $39

Avoma has three plans, priced per recorder seat: Startup at $19, Organization at $29 and Enterprise at $39. Viewers and collaborators are free, so only the people who record need a paid seat. Fireflies charges $10 for Pro, $19 for Business and $39 for Enterprise.

Both top out at $39 and both bill Enterprise annually only. Avoma's Enterprise has a minimum of 10 paid seats, and its Startup plan is capped at 25 paid seats.

Free plan and trial

Fireflies has a free plan, with unlimited transcription, limited AI summaries and 400 minutes of storage per team. Avoma has no free plan.

Avoma offers a 14-day trial of its Organization plan with all add-ons, with no credit card needed. After the trial, an account becomes a viewer account until you buy seats.

Languages and recording

Fireflies transcribes in 100+ languages; Avoma supports 70+. Avoma adds translation of transcripts and notes on its Organization plan.

Avoma records Zoom, Microsoft Teams, Google Meet, WebEx and GoToMeeting, with either bot-less native recording or a bot. Fireflies covers Zoom, Google Meet and Teams, and has a Chrome extension that records without the bot.

Follow-ups and Ask AI

Both draft follow-ups. Avoma includes AI follow-up emails on every plan. On Fireflies, Pro adds AI Skills, which can generate follow-up emails from your meetings.

Fireflies has AskFred for questions about your meetings. Avoma's Ask Avoma covers a single meeting; asking across all conversations is global Ask Avoma, on Enterprise at $39 or in the $29 Conversation Intelligence add-on.

CRM sync and extras

Avoma saves notes automatically to Salesforce, HubSpot, Zoho, Pipedrive and Copper records from its $19 plan. Fireflies lists HubSpot and Salesforce among its integrations, and its Pro plan includes unlimited integrations.

Avoma also includes unlimited 1:1 scheduling links and sells Conversation Intelligence and Revenue Intelligence as $29 add-ons. Fireflies puts conversation intelligence into Business at $19.

We make PromptLab, so here is where it fits.

Or record meetings inside your CRM

PromptLab is a CRM with a notetaker built in. Its bot joins Zoom, Google Meet and Microsoft Teams calls, records them and writes a transcript in more than 30 languages.

After the call you get a summary, the action items as CRM tasks on the deal and its contacts, and a follow-up email drafted for you. The notes sit on the deal they belong to, so there is nothing to sync.

How meeting recording works

Try PromptLab freeIncluded in PromptLab Basic, from $11.99 a user a month, with a 14-day free trial.

Which should you choose?

Choose Avoma if…

You want notes saved automatically to Salesforce, HubSpot, Zoho, Pipedrive or Copper records.
Only some people record and the rest just need to watch, since viewers are free.
You want scheduling links built into the same tool.

Choose Fireflies if…

You want a free plan and a $10 entry price.
You need transcription in 100+ languages.
You want conversation intelligence on a $19 plan.

Choose PromptLab if…

You want meeting notes on the deal and contact they belong to, with no sync to set up.
You want action items turned into CRM tasks without copying them over.
You'd rather pay for one CRM than a CRM and a note-taker.

Frequently asked questions

Is Avoma better than Fireflies?

Avoma is better if you want notes saved to Zoho, Pipedrive or Copper as well as Salesforce and HubSpot, built-in scheduling and free viewer seats. Fireflies is better for a free plan, a $10 entry price and 100+ languages.

Does Avoma have a free plan?

No. Avoma offers a 14-day free trial of its Organization plan with all add-ons. Viewers and collaborators are free, but recorders need a paid seat from $19 a month.

Which is cheaper, Avoma or Fireflies?

Fireflies. Pro is $10 a seat a month against $19 for Avoma Startup, and Fireflies also has a free plan. Avoma's free viewer seats can narrow the gap for teams where few people record.

Can Avoma ask questions across all meetings?

Yes, with global Ask Avoma. It comes with Enterprise at $39 a seat a month or the $29 Conversation Intelligence add-on. Ask Avoma on a single meeting is included on every plan.

Is there a CRM with an AI note-taker built in?

Yes. PromptLab records Zoom, Google Meet and Teams calls, transcribes them in more than 30 languages, summarises them and turns action items into CRM tasks, on every plan from $11.99 a user a month with a 14-day free trial.